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Accounting & Finance
Every tax season, your team drowns in document collection, data entry, and reconciliation. In between, it's client communication and deadline management. Most of this can be automated.
Your staff shouldn't spend 40% of their time on data entry. Your clients shouldn't have to email you the same documents three times. Your deadlines shouldn't live in someone's head.
Chasing clients for W-2s, 1099s, receipts, and bank statements. Sending reminders. Tracking who's sent what. For some clients you end up doing this all the way up to the filing deadline.
Transactions from bank feeds, receipt images, payroll reports, investment statements — everything needs to be entered, categorized, and reconciled. Your team is doing work a system could handle.
Clients call when they have questions. You respond when you can. There's no proactive system keeping clients informed about their return status, advisory deadlines, or financial milestones.
Tax deadlines, extension dates, quarterly estimated payments, payroll filings — tracked in spreadsheets or calendaring tools that require someone to update them and check them daily.
Client portal for secure document upload, AI-powered data extraction from financial documents, and automated status tracking so nothing gets lost.
Automated bank feed processing, intelligent categorization, and reconciliation workflows that reduce manual entry by orders of magnitude.
Proactive client communication systems for tax preparation status, advisory alerts, and ongoing engagement that builds retention.
Centralized deadline tracking across all clients with automated task assignment, progress monitoring, and escalation for at-risk items.
Real workflows, end to end — trigger, process, outcome.
Trigger
January 1st — tax season begins
Process
Client organizers auto-sent → document checklists published to portals → reminder sequences activated → as docs arrive, AI extracts data → prep tasks created when all docs received
Outcome
Document collection runs itself. Staff focuses on review and advisory instead of chasing paperwork.
Trigger
Client uploads bank statements to portal
Process
AI extracts transactions → categorizes based on client history → flags unusual items → populates trial balance → creates review task for assigned preparer
Outcome
Hours of data entry compressed into minutes. Preparer reviews and corrects rather than entering from scratch.
Trigger
Return completed and filed
Process
Client notified → copy uploaded to portal → estimated payment schedule generated → quarterly reminders queued → next year's checklist created → engagement letter for next year drafted
Outcome
Filing triggers the entire client lifecycle for the next year. No manual setup required.
Sovereignty means integrating with the tools you already run — not making you replace them.
Every engagement ends with your team able to run and extend the systems. Training covers:
Every engagement is fixed-price and scoped to the work — from one core workflow (typically client document collection or transaction categorization) to several integrated workflows (intake, processing, and client communication), up to a build for firms with specialized advisory or multi-entity workflows. The exact number is quoted in full after a free discovery call; no hourly billing.
A document-collection build goes live in roughly two weeks. That includes a branded client portal with a per-client checklist, automated reminder sequences naming specific missing items (not generic "we still need things from you"), and AI extraction from common documents (W-2s, 1099s, K-1s, bank statements) into a staff review queue.
Yes — those are the systems we most commonly build against, plus Lacerte/ProConnect, CCH Axcess, Bill.com, Gusto, Karbon, and Canopy. The Strategy phase walks through your specific stack and confirms which integrations are turnkey vs. require custom work before pricing.
Workflows run on infrastructure you own — your Supabase, your n8n instance, your accounts. No client tax data flows through a third-party SaaS we control. Credentials are scoped per-workflow, AI calls use zero-retention API paths, and access is audit-logged. If your engagement requires a specific data-handling agreement (some state CPA boards or institutional clients), that is scoped and signed in writing first.
Book a free 30-minute discovery call. We'll tell you honestly what's worth automating in your operation — and what isn't.
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