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Catalyst Consulting builds your AI systems, trains your team to operate them, and hands you the keys. When we leave, you don't need us back.
Quoted in full before you commit a dollar. No hourly meter, no scope creep, no surprise invoice.
Your first system is live in roughly two weeks — and you see it working in weekly checkpoints, not a reveal at the end.
Every account, credential, and line of logic transfers to you. The systems are yours to keep.
Error handling, monitoring, and documentation built in from the first commit.
The problem
The industry has a default setting, and it is not in your favor. Three failure modes show up again and again.
Most AI work ships as a system no one on your team can see into. When it breaks — and it will — you are back on the phone with the consultant.
The relationship becomes the product. Scope is kept just vague enough that you can never quite operate the thing without the people who built it.
Your business ends up running on tools you do not control, cannot export from, and cannot extend. That is leverage — and it is not yours.
Catalyst Consulting was built to be the opposite of all three. Every engagement ends with you owning, operating, and able to extend your own systems. That is the entire model.
The approach
A deliberately short relationship, in three acts — engineered to end with your business stronger and self-sufficient.
We build the workflows inside your tools — production-grade systems specific to how your business actually operates, not a generic template.
We train your team to run, troubleshoot, and extend what we built. Training is a deliverable, not an upsell — and not an afterthought.
You receive the documentation, the credentials, and the code. The engagement is scoped to end — and when it does, you are independent.
Capabilities
Five categories of systems. Most engagements combine a few — scoped to the bottleneck, not the buzzword.
The repeatable sequences that run your business — intake, routing, scheduling, follow-up — rebuilt to run themselves, with a person in the loop only where judgment is required.
Invoices, contracts, forms, statements, and email turned into structured data — extracted, classified, validated, and routed without manual re-keying.
Domain-specific assistants trained on your business — drafting, answering, triaging, and summarizing in your voice, against your data, inside your tools.
The custom interface your team actually needs: a queue, a tracker, a dashboard — pulling from the systems you already run into one place.
Your CRM, scheduler, accounting, and inbox, connected so data moves on its own. We integrate with your stack instead of replacing it.
See exactly how this maps to the bottlenecks in your line of work.
Explore industriesThe standard
A workflow that runs your business is not a demo. We engineer every build to a production standard — the same one we hold our own systems to.
Every workflow ships with error handling, retries, and monitoring. When something upstream changes, the system flags it — it does not silently break.
Plain-language docs written for the operator, not the builder. Your team can read them, act on them, and extend the work.
Systems run on infrastructure you own and control, with credentials scoped tight and sensitive data handled deliberately.
Nothing goes live on judgment alone. Workflows are validated against real cases, with a human-approval step until you trust the system to run on its own.
The guarantee
Trusting a fixed-price firm with a five-figure build is a real risk. So the engagement is structured, deliberately, to take that risk off your side of the table.
Nothing is built until you have signed off on the precise deliverables, the fixed price, and the timeline. The written Strategy document is the contract; there is no "we'll figure it out as we go."
Working software is demonstrated in weekly checkpoints — not unveiled at the end. If a build is heading the wrong way, you see it in week one, while it is cheap to correct.
If a scoped deliverable is missed, we complete it at our cost. The number you were quoted does not move. Overruns are our problem to absorb, not yours to discover on an invoice.
If discovery concludes that automation is not the right move for you right now, we will say so plainly — and the call cost you nothing. We would rather lose the engagement than sell you the wrong one.
Engagements
Fixed-scope, fixed-price engagements. Built around your business, owned by you.
$4,500
One core workflow, built end-to-end and handed off clean.
$9,500
Three integrated workflows plus a custom prompt library.
Starting at $15,000
Multi-system implementation with a full discovery phase.
"No retainer" does not mean "no safety net." It means you are never forced into a dependency you did not choose. After handoff you have:
Who we build for
We build for small and mid-sized businesses across every industry. The workflows differ. The model — build, train, hand off — does not.
Intake, scheduling, quoting, billing, reporting, follow-up — if a repeatable process is eating hours it should not, it is a candidate. Describe the bottleneck and we can scope the build.
Founding engagements
Catalyst Consulting is a focused, founder-led practice taking on a deliberately limited number of founding clients. Founding engagements work directly with the founder, get priority scheduling, and — in exchange for permission to document the build as a written case study — help set the public record this practice will be measured against. If you would rather be early than be a reference number, this is the moment.
Founding engagements work directly with Gabe Upton — a chemical and process engineer who trained hundreds of engineers on an industry-standard simulation platform and has spent his career building automation inside real operations. Meet the founder →
Apply for a founding engagementQuestions
Three fixed prices — Starter $4,500, Pro $9,500, Custom from $15,000. The number is quoted in full before you commit. No hourly meter, no surprise invoice.
Estimate it yourself: the AI Opportunity Calculator puts a number on what a manual workflow is costing you each year. Most engagements target a bottleneck worth multiples of the build price.
You own the systems, the documentation, and every account outright. There is a defined support window, and scoped help stays available afterward — but there is no retainer and nothing to cancel.
Almost certainly. If your business runs on repeatable processes, the model applies — we build across every industry, for small and mid-sized businesses alike.
The AI Opportunity Calculator estimates what a single manual workflow is costing your business every year — and what a fixed-price build would have to beat. Two minutes, no email required to see your result.
Book a free 30-minute discovery call. No pressure, no obligation — just a clear, honest read on what AI can and cannot do for your business.
Book a Discovery Call