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Free tool · no email required
A manual workflow does not send you an invoice — so its cost stays invisible. This calculator makes it visible: an honest annual figure for the time your team is spending, and what automation could realistically reclaim.
Three inputs. The result updates as you type.
Total across everyone who touches it — front desk, back office, and you.
Wage plus overhead. $30–$45 is typical for admin work; higher for licensed or billable staff.
What this workflow costs you
$16,800 / year
480 hours a year, at $35/hour.
Realistically recoverable with automation
$6,720 – $11,760 / year
Automation typically reclaims 40–70% of the time on a rule-bound workflow. This is an estimate, not a promise — the real figure is what a discovery call is for.
Even at the conservative end, this workflow clears the cost of a $4,500 Sovereignty Starter build in well under a year — and the build is a one-time cost while the bottleneck repeats every year.
Optional — occasional, practical AI implementation guidance. No spam, unsubscribe anytime.
Pick the workflow that eats the most time — intake, scheduling, quoting, billing, reporting, follow-up.
Add up the hours your whole team spends on it in a normal week, and a rough loaded hourly cost for that time.
The calculator turns that into an annual figure and a realistic recoverable range — the math a fixed-price build has to beat.
The number is an estimate built from your inputs — not a quote and not a promise. It exists to answer one question before you ever talk to us: is this bottleneck big enough to be worth fixing? If it is, a discovery call turns the estimate into a real plan.
Bring it to a free 30-minute discovery call. We'll pressure-test the estimate and tell you honestly whether a build is worth it.
Book a Discovery Call